An event must be created to submit an order that uses the Events or Records processes. An event will associate packages, data and images to build an order that can be submitted to the lab.
The events management window provides a basis to create and submit orders to the lab. Once some initial description field settings are made that will apply to all events, then an event can be created.
Click on the “Records” or "Events" button, depending on the respective program, on the menu tool bar to open the events management window.
Multiple event description fields can be established in the event management window. These fields include the event name and can include any other important details such as location, photographers, cameras and dates. These additional fields are not required and are available if desired in your workflow.
Event description fields can be established by clicking on the settings cog in the lower left corner of the window.
Selecting the settings cog will open the configuration window.
The configuration window enables editing the height of the table's row display and adding, editing, and removing event description fields. The window can be closed by clicking on the OK button in the lower right corner.
Add a Description Field
Click the "+" button in the lower left corner of the My Event Fields window to add a description field.
Clicking the "+" button will open the New Field window allowing you to name the field, set the column sequence in which it will be displayed in the event maintenance window, and set the type of data you want to enter such as date or text. The window can be exited without saving any changes by clicking the Event Fields button in the upper left corner.
Enter the desired field name in the Name entry. Enter the desired numeric column display sequence in the Sequence entry. Select the desired type of data in the Data Type entry pull-down. When completed, click the Save button.
Clicking the Save button will save the entries, close the New Field window and return to the My Event Fields window which will display the recently added description field.
Click the OK button in the lower right corner of the configuration window to return to the maintenance window. The new field will now be displayed.
Data can be added by clicking into the field.
Edit a Description Field
An existing event description field can be edited by clicking and selecting the desired field row and then clicking the Edit button in the upper right corner of the My Event Fields window.
Clicking the Edit button will open the Edit Field window allowing you to change the name of the field and change the column sequence in which it will be displayed in the event maintenance window. The data type cannot be updated. The window can be exited without saving any changes by clicking the Event Fields button in the upper left corner.
Enter the updated field name in the Name entry. Enter the updated numeric column display sequence in the Sequence entry. When completed, click the Save button.
Remove a Description Field
An existing event description field can be deleted by selecting the desired field row and then clicking the "-" button in the lower left corner of the My Event Fields window.
A field deletion confirmation dialogue window will open warning that all data associated with that field will be removed across all events and cannot be undone. Click Yes if the field needs to be removed.
Change Row Height Display
Adjusting the maintenance window field rows display height can be set by entering the desired value in the "Height of the table's rows" field in the configuration window. Then click the OK button in the lower right of the configuration window to exit out to the maintenance window and review the change.
Adding An Event
After the description fields have been setup for events in general, an event can be created by clicking on the "+" button in the lower left corner of the maintenance window.
Clicking the "+" button in the lower left corner of the maintenance window will create a new event row populated with the name "Untitled" and will also populate any date data type fields with the current day's date.
The name field text can be replaced by clicking in the name field and typing the desired event name. Be sure that the name has significant meaning and relevance to your shoot and job creation.
When the name field has been updated with a new event name, the row will automatically move into alpha-numeric order. At this point, click into any empty fields and enter event information if desired.
Dates can be adjusted by using the calendar tool provided in the field.
After the event has been added, the next step to creating an order is to associate the subject information from the data file.